World Lawyers Forum GDPR Policy
At World Lawyers Forum (WLF), we are committed to protecting your privacy and ensuring transparency about how we handle personal data. This GDPR Policy explains what information we collect, how it is processed, and your rights as a data subject.
World Lawyers Forum may update this policy from time to time. Any significant changes will be announced on our website, and where necessary, we will notify you using the contact details we have on file. We encourage you to review this policy periodically to stay informed about how we use your information.
Contact Information
Our Data Protection Officer: anchal@worldlawyersforum.org
For questions regarding this policy, email: mail@worldlawyersforum.org
Mail inquiries to: Head of Legal, World Lawyers Forum, 589 S 22nd St., San Jose, CA 95116, USA.
If you wish to lodge a complaint about how your information is handled, contact us at mail@worldlawyersforum.org.
Information We Collect
Direct Collection
We may collect personal data directly from you in the following scenarios:
- When you contact us (via email, phone, mail, or in person)
- When you subscribe to our newsletter or interact with our content
- When you sign up for or sponsor an event
- When you become an authorized user on our platforms
- When you express interest in our products or services
Note: We may record conversations with our Sales, Account Management, and Customer Service teams.
Automatic Collection
We may collect information automatically:
- Our websites log web server data (see details below).
- We use cookies to gather information about your interactions with our site. For more details, refer to our Cookie Policy.
Third-Party Data Collection
We may collect publicly available information or data from third parties to:
- Verify and update your contact details
- Provide or offer relevant products or services
- Improve our services
Why We Process Your Data
We collect data for various purposes, including:
Providing Services:
- Data: Name, contact information, job title, company name, etc.
- Basis: Performance of a contract or agreement.
Improving Event Experience:
- Data: Event sessions attended, traffic flow
- Basis: Legitimate interest.
Communication and Quality Assurance:
- Data: Name, contact information, recorded conversations
- Basis: Legitimate interest or consent.
Website Performance and Security:
- Data: IP address, browser type, pages visited
- Basis: Legitimate interest.
Marketing and Outreach:
- Data: Name, contact details, company information
- Basis: Legitimate interest, consent, or soft opt-in.
Event Confirmation and Health/Safety:
- Data: Name, email, company
- Basis: Performance of a contract, legitimate interest, or protection of vital interests.
Special Categories of Data
We may collect data like dietary restrictions for event purposes, which could imply religious or health information. Only share this information if you consent to its use.
Note: We do not intentionally collect special categories of personal data unless necessary for the stated purpose.
Data Sharing
We may share your data with:
- World Lawyers Forum Affiliates: To provide services and manage our business.
- Third-Party Service Providers: For IT support, marketing, and analytics, under confidentiality agreements.
- Event Sponsors: To enhance your event experience, with your contact details protected.
- Regulators and Law Enforcement: To comply with legal obligations.
- Aggregate Data Sharing: Non-personal statistics with partners.
- Business Transfers: Potential buyers if we sell or transfer our business.
Marketing and Profiling
We may use your data to update you about relevant products and services. You can manage your preferences or opt out of marketing at any time by clicking “unsubscribe” or contacting us at mail@worldlawyersforum.org.
Profiling: We analyze your interactions to improve our offerings and personalize communications.
Data Retention
We keep your data only as long as necessary, considering:
- The purposes of data collection
- Our obligations and business needs
- Customer expectations
Data Transfers
We may transfer your data outside the EEA. We ensure such transfers comply with the law, using appropriate safeguards like the EU-US Privacy Shield or equivalent agreements.
Your Rights Under GDPR
If you are in the EEA, you have rights including:
- Access: Request your data and details about its use.
- Correction: Ask us to rectify inaccurate information.
- Erasure/Restriction: Request deletion or restriction under certain circumstances.
- Objection: Object to data processing for direct marketing or other purposes.
- Portability: Request your data be sent to a third party.
Exercising Rights: Contact us at mail@worldlawyersforum.org. Complaints can be lodged with your local data protection authority.
California Privacy Rights
California residents have additional rights under California Civil Code Section 1798.83. Contact us to exercise these rights.
Third-Party Websites and Registration
Our website may link to third-party sites not covered by this policy.
Registration may require providing accurate information. For those under 18, we do not knowingly collect data, and requests for data deletion should be directed to mail@worldlawyersforum.org.